Select Vouchers and Process Checks

Voucher Selection Grid

NAVIGATION: CHECK PROCESSING menu > Voucher Selection > Voucher Selection Grid

  1. Select the appropriate Cycle from the drop down menu
  2. Click the Rebuild Grid button in the bottom left corner
    1. The grid will fill in with all the posted/unpaid vouchers for the selected cycle.
  3. Click the box in the X column to insert a check mark, indicating that the voucher is to be paid
    1. Continue checking vouchers that are to be paid
    2. If all vouchers are to be paid, click the Select All button (all vouchers will be checked)
    3. Vouchers may be selected for all Landlords and Agents using the Select Landlords/Agents button
    4. All Tenant Vouchers may be selected using the Select Tenants button
    5. Clicking in a checked box will remove the check mark, un-selecting the voucher
  4. Click SAVE
  5. Click Close or the X in the upper right to close the Selection Grid

Section 8 Pre-Check Writing Report

NAVIGATION: CHECK PROCESSING menu > Pre-Check Writing Report

  1. Enter or select the Check Book ID and/or Cycle or leave blank for all
  2. Preview or print the report (see Report Preview, Print and Save Options).
    1. Printing the report is recommended
  3. The total amount should equal the amount from the Selection Grid and serve as a printed version of the grid.

Print Checks

NAVIGATION: CHECK PROCESSING menu > Check Processing Wizard

  1. Create Checks
    1. Select the appropriate Cycle
    2. Payment Date and Check Date will default to the current date.
      1. Change the date to the date the checks are to be paid if other than today's date.
    3. Click Next
  2. Print Checks
    1. Verify the Starting Check #
    2. Verify the Check Printer
    3. Click the Check Printer button to bring up a print dialog box - select the appropriate printer and click print
    4. The print dialog box will close and the selected printer will be shown to the right of the Check Printer button
    5. Enter the Signature Password if required
    6. Click the Print Checks button to send checks to the printer
    7. Verify that the checks have all printed correctly
    8. Click Next
  3. Check Verification
    1. Checks will show with a status of Printed in the grid
    2. If there was a problem with the check printing - checks will need to be cleared, voided or both.
      1. Void checks numbers that have been physically ruined (wrong check info printed - mangled during printing, etc)
        1. Check the box in front of the check number that was ruined.
          1. Continue checking ruined check numbers until all they are all checked.
          2. If all check numbers were ruined, click the Select All button
        2. Click the Void button
        3. The check number(s) that were voided will have a status of Void showing in the verification grid
        4. The vouchers will now have a 0 check number and a status of Set to Print
        5. If some check numbers need cleared, click here for those instructions.
        6. When ready, click the Back button to return to the Print Checks page.
      2. Clear check numbers that may still be used.  For example:  If a check or checks were printed onto blank paper, the check numbers can be cleared as the physical check has not been used.  Click here for information on how to clear check numbers.
        1. Check the box in front of the check number that was is to be cleared.
          1. Continue checking check numbers until all appropriate check numbers are checked.
          2. If all check numbers need cleared, click the Select All button
        2. Click the Clear button
        3. The voucher will have a 0 check number and will have a status of Set to Print
        4. If some check numbers need voided, click here for those instructions.
        5. When ready, click the Back button to return to the Print Checks page.
    3. Click Next if all checks and reprinted checks have printed correctly
  4. Print Deposit Slips
    1. Print the Direct Deposit slips.  Even if you do not mail or give out deposit slips, the slips must be printed in order for the payment information to appear in the ACH file.  If you do not issue payments using the Direct Deposit/ACH process then click Next.
    2. Note:  If there are vouchers/payments listed as Set to Print on the Deposit Slip Verification screen, then you need to print the Deposit Slips or the ACH file will not be created.
    3. If some tenants/landlords receive payment through direct deposit then:
      1. Verify Starting Slip Number
      2. Verify Printer (click Slip Printer to bring up print dialog box and select deposit slip printer)
      3. Click Print Slips
      4. Verify that the deposit slips have printed correctly
      5. Click Next
  5. Deposit Slip Verification
    1. If there was a problem printing deposit slips, they may need cleared.
    2. Check the box in front of the slip number that was is to be cleared.
      1. Continue checking slip numbers until all appropriate slip numbers are checked.
      2. If all slip numbers need cleared, click the Select All button
    3. Click the Clear button
    4. The voucher will have a 0 slip number and will have a status of Set to Print
    5. When ready, click the Back button to return to the Print Deposit Slips page.
    6. If the deposit slips have printed ok or if you do not issue payments using the direct deposit process click Next .  
    7. Note:  The Deposit Slip Verification screen should either be blank (if direct deposit is not used) or all of the Deposit Slips listed should have an notation of printed before continuing.
  6. Post Checks
    1. Click Finish to post printed checks
    2. Click Yes to print the Check Register
    3. The Batch ID will fill in - do not fill in any other fields
    4. Preview or print the report (see Report Preview, Print and Save Options)

12/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388